Google Workspace Migration Solves Fragmented Communication and Storage Challenges

About the Client

A family of companies focused on improving the lives of individuals across every stage of the aging journey. Through a network of brands, they offer a range of services including in-home care, senior placement, memory care support, and wellness solutions. With a mission to empower people to live their best lives, this organization continues to grow through strategic acquisitions and innovative care models.

The Challenge

Maintaining HIPAA compliance required a securely managed platform with expanded collaboration and storage. Multiple brands used different file and mail systems, creating complexity. They needed one unified platform to simplify and standardize their technology stack.

The Solution

Migration of Rackspace IMAP, Intermedia, O365, local file shares, and Google Workspace consolidations were completed to integrate systems and streamline processes. A communications and training strategy was developed and executed to ensure end-users were informed and prepared for the upcoming changes.

The Result

Tech Simplification: Unified multiple systems into a single, secure Google Workspace platform.

Seamless Integration: Enabled fast onboarding of new brands with an iterative change management approach.

Data Migration: Successfully transferred 4 TB of email and 2.5 TB of file data securely.

User Adoption: Achieved 75%+ weekly adoption with over 1,600 active Google Workspace users.